Privacy policy for the ‘FAU Community’ portal of FAU

Registration
You are added as a member of the FAU network for members, alumni and friends of Friedrich-Alexander-Universität Erlangen-Nürnberg (FAU). Registration is voluntary and free of charge. When you register for the first time, the conditions of use for the FAU Community portal (online platform) are displayed. Please read them carefully. When you complete the registration process, you accept the conditions of use. You can cancel your registration at any time, your profile will then be deleted.

User data management
Within the FAU Community online portal, you can manage your data, share it with other users or hide it. You can specify during the registration process which data you would like to make visible to others. The default settings allow only the basic information ‘first name, last name, relationship to FAU’ to be displayed for other users, but you can also hide your entire profile so that it is only visible to you and the portal administrators of FAU. In addition, you can also decide at any time whether you would like to receive information from FAU, such as the alumni newsletter.

Use of your data

  • Sending information. This information is usually about events, training courses and news from FAU (e.g. newsletters, University magazine), and sometimes about service providers.
  • Connecting former fellow students and colleagues. Members’ data is only passed on with their explicit consent.
  • Allowing FAU to contact members, alumni and friends of the University, e.g. with a request to speak at events or take part in an interview.

Access to the FAU Community
The portal can only be accessed via the internet using a personal user name and password. The connection is made via SSL encryption and the server is protected by a firewall.

Data transfer
Your data is protected by a SSL (secure socket layer) during transfer to FAU servers. This is an encryption process which is commonly used to transfer credit card numbers, for example, when shopping online.

Processing and storing your data
The personal data you submit is stored in FAU’s electronic database and used solely in the context of the permission you have granted and not passed on to third parties. The FAU Community portal is operated on protected servers on site at the University at the FAU Regional Computer Centre Erlangen.

Withdrawal of consent and deleting your data
You can withdraw your consent for the future use of your data at any time. After FAU Alumni Management receive your withdrawal, (alumni@fau.de) your data will be deleted. User profiles that have remained inactive for more than two years are also deleted.

By registering in the FAU Community portal, you agree that your data is stored and used according to the conditions listed above.

Please also read the information regarding data privacy on the FAU homepage: https://www.fau.eu/privacy/

Version: August 2018